2021-2022 Student Handbook

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Indoor Reservable Usage of Information Dissemination Areas

General Policies and Procedures for Indoor Areas Use

  1. Areas must be used for purposes which are consistent with the mission of Southern Arkansas University Tech. The right to make the determination in such matters is vested solely in the College.
  2. Priority in the assignment of Information Dissemination Areas is as follows:
    1. Regular College use of the area for the purpose for which the area is designed or designated
    2. College sponsored classes or events
    3. Members of the Campus Community also to include approved student organizations of the College
    4. College affiliated groups sponsored by the faculty and/or administration or SAU Tech student.
    5. Agencies and/or institutions’ programs supported by the State of Arkansas
    6. All other groups outside the College.
  3. Areas reservations shall be assigned on a “first come, first served” basis unless a serious conflict involving a higher priority user occurs. In such a case, a lower priority user may be required to change Areas, times, or dates. Requests to reserve campus Areas must be submitted a minimum of 10 working days prior to the date of the intended use. Failure to complete an Areas request form will cause a reservation to be canceled.
  4. It is the responsibility of the contracting party to maintain the College’s standard of conduct and dress appropriate to a College environment. Failure to comply may result in immediate termination of the use of the areas and future restrictions. SAU TECH assumes no liability for injuries and assumes no liability for the loss of or damage to non-College property.
  5. The contracting party is responsible for all damages to the area incurred during the scheduled usage.
  6. Events in Information Dissemination Areas will be closed for usage by 5:00 PM Monday through Thursday. Exceptions for unusual circumstances must be requested in writing to the Vice Chancellor of Student Services.
  7. Nothing is to be affixed to walls, ceilings, floors, doors or furniture without written permission.
  8. Currently, tobacco products are prohibited in all College public areas and within 25 feet outside any building. ACT 734, Arkansas Clean Air On-Campus Act of 2009 bans smoking on campuses of institutions of higher education effective August 1, 2010.
  9. The scheduling of any events in an Information Dissemination area is prohibited during final exam week. The Vice Chancellor of Academics may grant special permission.

SAU Tech Responsibilities

Southern Arkansas University Tech College personnel will be responsible for:

  1. Temperature control
  2. Unlocking and locking the facility at the designated times as listed on the request form

The User’s responsibilities are:

  1. Ensure that no damage is done to SAU TECH Areas or equipment;
  2. To maintain order at the event so that classes and other groups that may be sharing the same or a nearby facility are not disturbed;
  3. Inspect the area for litter after the event area use is over.
  4. Report any damage to the Vice Chancellor of Student Services.
  5. Sole purpose of these designated areas is to disseminate information to those individuals that approach the designated area.
  6. User agrees to be physically located within the designated area.

Note:

The physical plant shall be responsible for assessing the damage and setting the fee for restitution. The individual contracting the area is responsible for any payments for damages incurred. If restitution for assessed damages is not made, the group or individual may not be allowed to use SAU TECH Information Exchange Areas again. In addition, SAU TECH reserves the right to take legal action to collect any assessed damages and associated costs of collection.

The statements, views, and opinions of those utilizing this area are not endorsed by, nor reflect the opinions of Southern Arkansas University Tech. See my college student section for Indoor Information Dissemination Area Request Form.